How to Properly Store and Organize Your Packaging Supplies

If you’re in a business that relies on packaging supplies, you’ll know how quickly they can take over your space. Cardboard boxes here, tape rolls there, bubble wrap stuffed into random corners—it’s all too easy for things to get out of hand. The result? Wasted time, lost supplies, and added frustration. But it doesn’t have to be this way. Let’s explore how you can properly store and organise your packaging supplies to create an efficient, tidy workspace.

Why Organisation Matters

Before diving into the “how,” let’s quickly touch on the “why.” An organised setup saves time and money. Think about it—how often do you repurchase items you can’t find? Or lose minutes rummaging for a roll of tape when you’re trying to get an order out the door? An orderly system keeps your workspace functional, minimises waste, and can even improve safety. Tripping over scattered boxes or hunting for a box cutter in a messy area isn’t ideal for anyone.

Assess What You Have

The first step to organisation is knowing exactly what you’re working with. Start by gathering all your packaging supplies in one area. This includes everything—boxes, tape, scissors, markers, bubble wrap, padded envelopes, and any specialised items your business might use. Once it’s all laid out, you can take stock. Are there duplicates you didn’t realise you had? Are there items you no longer use? This is the perfect time to declutter. Anything damaged or unnecessary should go.

Categorise Your Supplies

Now that you’ve got a clear picture of your inventory, it’s time to categorise. Group similar items together. For example:

• Boxes - Sort by size and type (e.g., small, medium, large, flat-packed).
• Tapes and adhesives - Include packing tape, duct tape, and glue sticks.
• Protective materials - Bubble wrap, foam sheets, air pillows, and packing peanuts.
• Labelling tools - Markers, stickers, and pre-printed labels.
• Miscellaneous - Scissors, cutters, or anything else that doesn’t fit neatly into the other categories.

Having everything grouped makes it easier to decide how much space you’ll need and what kind of storage solutions to use.

Choose the Right Storage Solutions

The key to maintaining an organised system is choosing storage that works for your space and workflow. Here are some ideas:

• Shelving Units - Adjustable shelving is ideal for stacking boxes or storing bulkier items like rolls of bubble wrap. Make sure it’s sturdy enough to handle the weight.
• Clear Bins - Transparent bins let you see what’s inside without opening them, perfect for smaller items like tape rolls or labels.
• Drawers or Cabinets - Great for keeping tools like scissors, box cutters, and markers out of sight but within easy reach.
• Wall-Mounted Racks - These can hold rolls of tape, sheets of labels, or even lightweight boxes, saving valuable floor space.
• Dividers - Use dividers in drawers or bins to separate smaller items, so they don’t mix into a chaotic mess.

When possible, label everything. Even if it’s in a clear bin, a label ensures there’s no second-guessing or misplacing items.

Optimise Your Workspace Layout

The way you set up your space can have a massive impact on productivity. Think about your workflow—what items do you grab most often? Keep those supplies close by and within arm’s reach. If you’re packing orders regularly, designate a packing station. This could include a workbench with essential tools and supplies organised nearby. Heavier items like large rolls of bubble wrap should be stored lower to avoid strain, while lightweight supplies can go higher up. And don’t forget to leave room to move around easily—cluttered pathways slow you down and create hazards.

Regular Maintenance is Key

No matter how perfectly you organise your packaging supplies, things will slip if you don’t maintain the system. Dedicate a few minutes at the end of each day or week to tidy up. Put items back in their designated spots, discard any trash, and restock commonly used supplies. A small, consistent effort will keep your setup efficient in the long term.

Benefits Beyond the Workspace

Taking the time to organise your packaging supplies doesn’t just create a neater workspace; it can positively impact your entire business. You’ll save money by reducing waste and unnecessary purchases. You’ll also save time, which translates directly to increased productivity. Plus, an organised setup can boost team morale. Nobody enjoys working in chaos, and a tidy space makes tasks feel more manageable.

What to Avoid

While getting your supplies in order, there are a few common pitfalls to watch out for. Avoid overcomplicating your system—if it’s too complex, it’ll be harder to maintain. Don’t skimp on storage quality; flimsy shelving or bins that break easily will cost more in the long run. And resist the urge to hoard supplies you “might need one day.” Focus on what you use regularly and keep surplus stock within reasonable limits.

Building Habits That Stick

The goal isn’t just to organise once but to create habits that keep your system running smoothly. Train your team (if applicable) on where items belong and encourage them to tidy as they go. Use tools like inventory checklists to track what you’re running low on so you can restock before it’s urgent. These small actions can make a big difference over time.

Keep It Practical

At the end of the day, organisation should make your life easier, not harder. Tailor your setup to suit your specific needs. Maybe you prefer colour-coded bins or a detailed labelling system. Maybe you like things super minimal. Whatever works for you, stick with it. A practical, personalised approach will always outperform a one-size-fits-all solution.

Ready to Transform Your Space?

Organising your packaging supplies might not sound exciting, but the benefits are undeniable. A tidy, efficient system doesn’t just make life easier; it can help your business run more smoothly and even save you money.